Adjust Zoom settings for standard meetings

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Zoom settings before meeting. 10 Tips and Tricks for Zoom

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Sign in to Zoom Mobile in order to change its virtual background. Zoom meetings can be accessed by tapping More in the controls.

Choosing Background and Filters will open a new window. Then tap Close in order to return to the meeting location after selecting the background. Zooming allows users to change the background of their meeting either by tapping the upward-facing arrow near the camera icon of their window or by tapping the zoom icon in their meetings.

After that, choose a virtual background and select a color for it. Tap More when you are in a Zoom meeting. To blur your image, tap Blur. In doing so, your background will blur out in front of you, making it more difficult to see what is around you. If Zoom version 5 is running on your mobile device, be sure to update your version.

There must be 3 or more players. Using a iPhone and at least a fifth generation iPad will be sufficient to run the OS. For Android users, a 7-inch or iPad Pro is required, whereas Android 8 requires no hardware. Scores for 0 to 10 are equal. Opening Hours : Mon – Fri: 8am – 5pm. Simply open Zoom from your iPhone or iPad by clicking on the arrow icon. If you would like to join, start a Zoom call. Choose Virtual Background. You can pick from a preset choice, or choose your own option.

Zoom Room controllers offer the option to select setting gear from their settings page while in use. Choose your preferred background by tapping Virtual Background. You can adjust the virtual background automatically by tapping Recalibrate.

You can select the picture you want by clicking on it. On Zoom meeting screens, tap More. Tap Background and Filters. The meeting will return after you selected the background. Tap Close.

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Configure Settings Before Meeting | College of Education Technology Center


Office of Digital Learning. Classroom support. Tools and technologies. Instructional strategies. Online learning. Digital Wolf Pack Initiative. Workshops and training. Accessibility resources. Recommended Zoom meeting settings for classes Use the setting indicated in the following sections to hep ensure that you do not have any unwanted participants in your Zoom class meetings. These messages play each time the recording starts or restarts, informing participants that the meeting is being recorded.

If participants join the audio from telephone, even if this option is disabled, users will hear one notification message per meeting. Off Off Global Telephone Settings changes are highlighted in light blue Setting Default Setting Recommended Setting Show international numbers link on the invitation email Show the link for Zoom International Dial-in Numbers on email invitations On On Toll Call Include the selected numbers in the Zoom client and the email invitation via the international numbers link.

The dial-in phone numbers of these locations appear in the email invitation, and can be used by participants dialing in from those locations. Unless you are planning on having a non-UNF participant. Automatically record meeting Off On with Cloud recording Alternative Hosts blank blank Zoom Meeting Security Class meetings should be secure, so unwanted participants don’t disrupt your meetings.

Require participants to be authenticated UNF users. With this method, your students have to log into their UNF Zoom account to get into the meeting. Some students, especially those with personal, non-UNF accounts, may be confused about this at first. Use the waiting room and manually admit students as they join the meeting. This option is less secure, but it is easier for students. You can also use the waiting room and set it to admit people that have authenticated UNF Zoom accounts automatically.

Use this if you are inviting people to your class meeting that do not have UNF accounts. Students that have logged in will skip the waiting room. Waiting Room When participants join a meeting, place them in a waiting room and require the host to admit them individually.

Off more information on Zoom meeting security. Waiting Room Options The options you select here apply to meetings hosted by users who turned ‘Waiting Room’ on. Require a passcode when scheduling new meetings A passcode will be generated when scheduling a meeting and participants require the passcode to join the meeting. Require a passcode for instant meetings A random passcode will be generated when starting an instant meeting.

Embed passcode in invite link for one-click join Meeting passcode will be encrypted and included in the invite link to allow participants to join with just one click without having to enter the passcode. Require passcode for participants joining by phone A numeric passcode will be required for participants joining by phone if your meeting has a passcode.

Only authenticated users can join meetings The participants need to authenticate prior to joining the meetings, hosts can choose one of the authentication methods when scheduling a meeting.

Only authenticated users can join meetings from Web client The participants need to authenticate prior to joining meetings from web client. Participants video Start meetings with participant video on. Audio Type Determine how participants can join the audio portion of the meeting. Join before host Allow participants to join the meeting before the host arrives.

Learn more. Mute participants upon entry Automatically mute all participants when they join the meeting. Upcoming meeting reminder Receive desktop notification for upcoming meetings. Chat Allow meeting participants to send a message visible to all participants. Private chat Allow meeting participants to send a private message to another participant. Auto saving chats Automatically save all in-meeting chats so that hosts do not need to manually save the text of the chat after the meeting starts.

File transfer Hosts and participants can send files through the in-meeting chat. Feedback to Zoom Add a Feedback tab to the Windows Settings or Mac Preferences dialog, and also enable users to provide feedback to Zoom at the end of the meeting. Co-host Allow the host to add co-hosts. Polling Add ‘Polls’ to the meeting controls. Always show meeting control toolbar Always show meeting controls during a meeting.

Screen sharing Allow host and participants to share their screen or content during meetings. Annotation Allow host and participants to use annotation tools to add information to shared screens. Whiteboard Allow host and participants to share whiteboard during a meeting. Remote control During screen sharing, the person who is sharing can allow others to control the shared content.

Nonverbal feedback Participants in a meeting can provide nonverbal feedback and express opinions by clicking on icons in the Participants panel. Meeting reactions Allow meeting participants to communicate without interrupting by reacting with an emoji that shows on their video.

Join different meetings simultaneously on desktop Allow user to join different meetings at the same time on one desktop device. Allow removed participants to rejoin Allows previously removed meeting participants and webinar panelists to rejoin.

Allow participants to rename themselves Allow meeting participants and webinar panelists to rename themselves. Hide participant profile pictures in a meeting All participant profile pictures will be hidden and only the names of participants will be displayed on the video screen. This option is popular with educational groups who use Zoom as their virtual classroom.

How you do this will depend on which platform you’re using, but you can refer to Zoom’s documentation for setting up your recurring meeting.

Fair warning that for any recurring meeting, you cannot schedule it with your Personal Meeting ID also called PMI in Zoom; it’s a virtual private meeting space for you, and the link never changes.

Also, know that all recurring meeting IDs expire after one year, so you’ll have to generate a new one then. Say you’re using Zoom to hold a mandatory event, like a university lecture or a safety training session. You probably want to know who attends. You can get that information from a report once the meeting is finished. Look for Usage Reports, and then click Meeting to find the meeting you want, select the report type and date range, and generate the report.

Requirements: To generate an attendee list, you need to be the 1 the host of the meeting, 2 in a role with Usage Reports enabled, or 3 an account administrator or owner. In addition to getting an attendance sheet, you can also gather information from meeting attendees about themselves before they join the call.

For example, you might want to require that attendees provide their name, company affiliation, or industry. To collect this information, first you need to require Registration, an option found in the My Meetings tab of the Zoom web app.

Then, you can set up a form that attendees must fill out before they can join the meeting. For the registration form, Zoom provides standard fields, such as name and company affiliation, that you add using checkboxes. To add new questions or fields, jump over to the tab called Custom Questions. If you’re using Zoom to run a digital event like a webinar, however, you might want to let attendees register via a form on your website or an event management app. Automation is a great way to make sure that everyone who signs up for your webinar is then registered in Zoom.

These pre-built Zaps are perfect for getting started:. You can make this automation even more powerful by making sure that any registrant information you collect is also added to your CRM or email marketing tool, so you can follow up more easily. Requirements: To require attendee information in Zoom, the host must have a Pro account. Additionally, the meeting cannot be your Personal Meeting ID.

Zoom lets you record your web conferencing calls as videos, a handy feature for sharing the meeting with people who may have missed it or for reviewing what was said.

When you record, you must choose whether to use the local or cloud option. Local means you store the video file yourself, whether locally on your computer or in another storage space that you provide. With Cloud, which is for paying members only, Zoom stores the video for you in its cloud storage different account types come with different amounts of storage. One convenience of the cloud option is that people can stream the video in a web browser once it’s ready.

When creating a video from a conference call, it makes a big difference in the final quality to optimize a few settings in advance. For example, some calls might be broadcast-style, where only the host appears on screen.

In that case, set Zoom to only record the audio and video of the host. Other calls might be in the style of a collaborative meeting, in which case you want to record everyone. Be sure to explore Zoom’s settings at least a few minutes before recording a call. If you don’t see the option to record, check your settings in the web app under My Meeting Settings or have your account administrator enable it.

If you need to share the recording later, try one of these Zaps to automatically share once the recording has finished. If you record meeting attendees’ video or audio, it’s common courtesy—and in some places a requirement—to inform them before you do. Screen sharing allows the host of a call to display whatever’s on their screen to everyone else on the call.

Annotation tools let all the meeting participants draw and highlight what’s on screen, which can be immensely helpful when discussing visual materials, such as mockups, graphic designs, and so forth. To annotate while viewing someone else’s shared screen, select View Option from the top of the Zoom window, and then choose Annotate.

A toolbar appears with all your options for annotating, including text, draw, arrow, and so forth. The presenter can use the save button on the toolbar to capture the complete image with annotations as a screenshot.

You can also disable attendee annotation altogether. Meetings can have more than one person at the helm. A PR rep might want to cooperatively control a meeting alongside an executive, or a team with more than one lead may prefer to each co-host rather than choose one person over the other.

Whatever your circumstances, you can start a Zoom call and have more than one person be in charge. To use co-hosting tools, you first must enable it in Zoom’s Meeting Settings. Look for the Meeting tab and choose the Co-host option. Then, when you start a meeting, wait for your co-host to join, and add the person by clicking the three dots that appear when you hover over their video box.

Alternatively, you can go to the Participants window, choose Manage Participants , hover over the co-host’s name, and select More to find the Make Co-Host option. If the option doesn’t appear, ask your account administrator to enable the settings in the Meeting tab for co-hosting privileges. Zoom lets attendees get into a video call with or without the host being present. Small groups sometimes like this option because they can have a few minutes to chit-chat before the meeting officially kicks off.

In some situations, however, it could be in poor form to have attendees in a virtual room together, waiting for you to start.


– Zoom settings before meeting


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