– Zoom – Host a Meeting and Invite Participants | Office of Information Technology
The best video conferencing apps can do more than merely enable a virtual face-to-face meeting. If you don’t see the option to record, check your settings in the web app under My Meeting Settings or have your account administrator enable it. Enroll new Mailchimp subscribers as Zoom webinar registrants. Tech tips.
How to open a zoom meeting for the first time – how to open a zoom meeting for the first time:. 10 Tips and Tricks for Zoom
Then, you can set up a form that attendees must fill out before they can join the meeting. For the registration form, Zoom provides standard fields, such as name and company affiliation, that you add using checkboxes. To add new questions or fields, jump over to the tab called Custom Questions.
If you’re using Zoom to run a digital event like a webinar, however, you might want to let attendees register via a form on your website or an event management app. Automation is a great way to make sure that everyone who signs up for your webinar is then registered in Zoom. These pre-built Zaps are perfect for getting started:. You can make this automation even more powerful by making sure that any registrant information you collect is also added to your CRM or email marketing tool, so you can follow up more easily.
Requirements: To require attendee information in Zoom, the host must have a Pro account. Additionally, the meeting cannot be your Personal Meeting ID. Zoom lets you record your web conferencing calls as videos, a handy feature for sharing the meeting with people who may have missed it or for reviewing what was said. When you record, you must choose whether to use the local or cloud option. Local means you store the video file yourself, whether locally on your computer or in another storage space that you provide.
With Cloud, which is for paying members only, Zoom stores the video for you in its cloud storage different account types come with different amounts of storage.
One convenience of the cloud option is that people can stream the video in a web browser once it’s ready. When creating a video from a conference call, it makes a big difference in the final quality to optimize a few settings in advance.
For example, some calls might be broadcast-style, where only the host appears on screen. In that case, set Zoom to only record the audio and video of the host. Other calls might be in the style of a collaborative meeting, in which case you want to record everyone.
Be sure to explore Zoom’s settings at least a few minutes before recording a call. If you don’t see the option to record, check your settings in the web app under My Meeting Settings or have your account administrator enable it.
If you need to share the recording later, try one of these Zaps to automatically share once the recording has finished. If you record meeting attendees’ video or audio, it’s common courtesy—and in some places a requirement—to inform them before you do.
Screen sharing allows the host of a call to display whatever’s on their screen to everyone else on the call. Annotation tools let all the meeting participants draw and highlight what’s on screen, which can be immensely helpful when discussing visual materials, such as mockups, graphic designs, and so forth. To annotate while viewing someone else’s shared screen, select View Option from the top of the Zoom window, and then choose Annotate.
A toolbar appears with all your options for annotating, including text, draw, arrow, and so forth. The presenter can use the save button on the toolbar to capture the complete image with annotations as a screenshot.
You can also disable attendee annotation altogether. Meetings can have more than one person at the helm. A PR rep might want to cooperatively control a meeting alongside an executive, or a team with more than one lead may prefer to each co-host rather than choose one person over the other.
Whatever your circumstances, you can start a Zoom call and have more than one person be in charge. To use co-hosting tools, you first must enable it in Zoom’s Meeting Settings. Look for the Meeting tab and choose the Co-host option. Then, when you start a meeting, wait for your co-host to join, and add the person by clicking the three dots that appear when you hover over their video box. Alternatively, you can go to the Participants window, choose Manage Participants , hover over the co-host’s name, and select More to find the Make Co-Host option.
If the option doesn’t appear, ask your account administrator to enable the settings in the Meeting tab for co-hosting privileges. Zoom lets attendees get into a video call with or without the host being present. Small groups sometimes like this option because they can have a few minutes to chit-chat before the meeting officially kicks off. In some situations, however, it could be in poor form to have attendees in a virtual room together, waiting for you to start.
A better solution is to create a virtual waiting room, where attendees remain on hold until you let them in all at the same time or one by one. Precisely how you enable a waiting room depends on the type of account you have.
When you set one up, however, you can customize what the attendees see while they await your grand entrance. People who work with an assistant will love this option in Zoom that gives scheduling privileges to someone else.
Whoever manages your calendar can now schedule Zoom calls for you. To set up the scheduling assistant privilege, log into Zoom, open Meeting Settings , and look under Other. You’ll see a plus sign next to Assign Scheduling Privilege. Add your scheduling assistants by typing their email addresses and finish by clicking Assign. After you add your scheduling assistants, they must log out of Zoom and log back in for the feature to take effect.
From this point on, assistants can create meetings for others by using the Schedule tool. Look for Advanced Options or Meeting Options depending on which version of Zoom you use , and follow the prompts to create a new meeting.
Requirements: The primary Zoom account holder and everyone who receives scheduling privileges must all have Pro or Corp licenses. Click one of the email service buttons. Your chosen email service will appear with a preformatted invitation. Step Schedule a Meeting Click the Schedule button. Step Enter a meeting title, in the Topic field. Step Select additional Meeting Options , including Require meeting password, if desired. Step Select which Calendar type you wish to create the invitation with.
Step Click the Schedule button. If you can join by dialling in, the organiser will have sent you the Meeting ID and number to call when they invited you.
Calling into a meeting is simple: just dial the number you were given and enter the Meeting ID when prompted. Once the meeting has started you’ll be asked how you’d like to join the meeting audio if you’re on a computer. You should select ‘join with computer audio’ as below:. You might also be prompted to let Zoom or your browser access your microphone and webcam. This is necessary for Zoom to work and you should allow it to do so.
How to use Zoom: 10 tips and tricks for better video meetings.
Zoom is a name and service that many in our community may not have heard about prior to March When schools, business and events страница down for the pandemic, millions of people turned to Zoom in order to have video meetings using their computers, smartphone and tablets.
In fact, the number of Zoom users has grown from about 20 million to an /13898.txt minutes in a very short amount of time. It is used by friends and families to keep in touch during the shutdown. It is used by organizations to replace workshops and classes.
It is even used by churches to conduct worship services virtually. Print Recipe. Zoom, one of the leading video conferencing software systems on the market.
Think of it like a telephone system where two or a large group computers connected to the internet can use video calls to connect 2 or a large group of people. Both FaceTime and Zoom provide video calls and meetings. However, as we identify in the recipe Making Video Calls with FacetimeFacetime only allows you to connect with other Apple computers and devices.
Zoom on the other hand allows you to connect your Apple products to Windows computers and laptops and even Android smartphones. We recommend that you install the Zoom app for the best and easiest Zoom connections. It is possible to participate in a Zoom meeting using only a web browser like Safari or Chrome. But if you are going to be using Zoom to connect more than a couple of times, we recommend installing the app. If you are attending a Zoom meeting set up by another person, you do not need a Zoom how to open a zoom meeting for the first time – how to open a zoom meeting for the first time:.
You do not need to register with Zoom to attend a meeting. If you plan to schedule and host your own Zoom how to open a zoom meeting for the first time – how to open a zoom meeting for the first time:, you will need to have a Zoom account.
It how to zoom out on dell laptop camera possible to even use a free account /10168.txt host a meeting. This will be covered in a future recipe. A Zoom meeting typically starts with an invitation that arrives by email from a friend, church or other organization.
In addition to the date and time for the meeting, the Zoom invite that you receive will have 2 important pieces of information for you meeting. Clicking or tapping on this link is the recommended and easiest way to join the Zoom meeting. If you have the Zoom app installed and running on your computer or device, you can use the Meeting ID to take you to the Zoom meeting. This is the best way to start a Zoom meeting. Just click on the Join Zoom Meeting link. There are two scenarios that we will review.
If this is your first Zoom Meeting and you have not previously installed the Zoom app, the link will begin to download the app or take you to the App Store and find the Zoom app for installation. The key element is recognizing that this will happen and to follow the on screen prompts for the installation. On a computer On a computer or laptop, your web browser will launch and begin to download the app.
It will look like this screen shot:. You would click on the lower left and proceed with the install by following any subsequent prompts. Accept all of the default prompts provided.
A similar action will occur when clicking on Join Zoom Meeting link for the first time on an Apple or Android device. Remember the app is FREE. Following the Installation process on either a computer or device, the app should take you directly to the meeting.
You will receive a prompt to either log in or to just type your name. You do NOT have to log in or register with Zoom to join a meeting. If this is NOT your first meeting and the Zoom app is installed on your computer or device, the link will take you directly to the meeting. On a computer or laptop you may get this prompt. How to open a zoom meeting for the first time – how to open a zoom meeting for the first time: on Open Zoom Meetings to open the app and go directly to the online meeting.
See the Practice, Practice, Practice section below click here to perform a practice run of these steps before your actual meeting. You can install the Zoom app and practice your controls. One significant advantage for installing the app is that the next time you need to join a Zoom meeting, you can tap the Join Zoom Meeting link to go directly to the meeting.
If you had previously installed the Zoom app, you can join the meeting using the Meeting ID and Password that were included in your invitation. If the meeting has a password most do you will be prompted to enter the password. The password, if there is one, will be included in the meeting invitation. Depending on the computer or device that you use, there may be additional prompts. For example, the app will ask to use Computer Audio, or permission to use the По этому сообщению or Microphone on your device.
Say YES or Approve all of these steps. If you are joining the meeting with the video on, you will be given a video preview on the screen. This is a great opportunity to arrange your hair, smile and click Join with Video to join the meeting. After Joining the meeting, you have a number of options and controls that are common for everyday meeting. If you are attending the Zoom meeting with a computer or tablet with a larger screen, you can choose the layout of the meeting screen.
The control how to open a zoom meeting for the first time – how to open a zoom meeting for the first time: the layout selection is on the upper right hand corner of the screen.
The Speaker View may be best if you are in a Zoom meeting like a training class or a presentation where there is a primary speaker for the group. This is also good if the presenter is sharing a screen or document with the group. Other participants are displayed in the upper part of the screen with small thumbnail images. If someone else in the meeting speaks, their image will move to the center featured spot.
The Gallery View is like a group of friends all displayed on the screen at the same time. Up to 49 people can display on a big screen.
Someone who is speaking will have a yellow border around their image. The Gallery View is great for informal meetings where you want to see more faces.
These controls manage things like audio, video chat and more. If you meeting has a primary speaker, the presenter may put everyone on mute. Or optionally ask everyone to mute. This reduces background noise and feedback for the meeting. With the camera off, your video is replace with your profile photograph or a blank box with your name. You can chat with all participants or a note to a single person. The host can end the meeting for all attendees.
Use the following four questions to determine if you understand the skills taught in this lesson. Zoom — Getting Started on Windows and Mac. Zoom — Join a Test Meeting. You can type a question or comment about this recipe below. This information is only seen my club members. It is a safe place to ask your questions. You must be logged in to post a comment. How to Attend a Zoom Meeting or Class. This recipe will tech you about Zoom and how to читать далее a Zoom meeting.
Recipe List of Ingredients Use the links below to quickly access specific topic or information about this recipe. Do I need this Recipe? What is Zoom?
Learning Tips for Recipes. How is Zoom Different from FaceTime? Do I need to install the Zoom App? Do I need a Zoom Account? Your Zoom Invitation A Zoom meeting typically starts with an invitation that arrives by email from a friend, church or other organization. Both of these approaches are described below.
Your First Zoom Meeting — Install the App Before your Meeting If this is your first Zoom Meeting and you have not previously installed the Zoom app, the link will begin to download the app or take you to the App Store and find the Zoom app for installation.
It will look like this screen shot: You would click on the lower left and proceed with the install by following any subsequent prompts. If you are using a Smartphone or Tablet. After your First Zoom Meeting and Software is Installed If this is NOT your first meeting and the Zoom app is installed on your computer or device, the link will take you how to open a zoom meeting for the first time – how to open a zoom meeting for the first time: to the meeting.
Recommendation: Install the Zoom App One significant advantage for installing the app is that the next time you need to join a Zoom meeting, you can tap the Join Zoom Meeting link to go directly to the meeting. We recommend installing the app so that future connections are quick and easy. Attend with a Meeting ID If you had previously installed the Zoom app, you can how to zoom in my laptop screen – how to zoom in my laptop screen: the meeting using the Meeting ID and Password that were included in your invitation.
From the Home screen of the Zoom App, click on Join. You will then be prompted for a Meeting ID. On the Join Meeting screen, you will need to complete two steps.
To learn how to host a screen-sharing or video conference from within the Zoom. Depending on whether you wish to host a meeting immediately, or schedule a meeting for later go to one of the following sections:. Click either how to open a zoom meeting for the first time – how to open a zoom meeting for the first time: Start without video or Start with video button, depending on your needs.
Select additional Meeting Optionsincluding Require meeting password, if desired. Click the Copy to clipboard button, then paste the жмите in your desired calendaring program in order to invite other participants. Zoom – Host a Meeting and Invite Participants.
Layout: one column two columns. Zoom – Web Conferencing. Step Open the Zoom. Depending on whether you wish to host a meeting immediately, or schedule a meeting for later go to one of the following sections: Host a Meeting Schedule a meeting. Step Host a Meeting Click either the Start without video or Start with video button, depending on your needs.
Step Click the Invite button at the bottom of the meeting window. Step You can share the invitation in адрес few different ways: Clicking the Copy URL button, then paste the URL into an email message to the participants you wish to invite. Click the Copy invitation button, then paste the message into an email to the participants you wish to invite. Click one of the email service buttons. Your chosen email service will appear with a preformatted invitation.
Step Schedule a Meeting Click the Schedule button. Step Enter a meeting title, in the Topic field. Step Select additional Meeting Optionsincluding Require meeting password, if desired. Step Select which Calendar type you wish to create the invitation with. Step Click the Schedule button. Step Your meeting will be scheduled.